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REUNIONS IN COLUMBUS
Planning a reunion in Columbus is easy. And we're here to help. Plus, all of our services are free.

We will assist you with finding hotels, local attractions and more. And when the time comes, we'll provide you with Visitors Guides, Visitor Maps, plastic bags and pens.

Contact our staff for assistance and review the Reunion Planning Checklist below.

REUNION SERVICES STAFF
Family Reunions
Brian Cheek, Tourism Sales Manager
614-222-6136 or 800-354-2657
Military Reunions
Vineetha Thomas, Sales Manager
614-222-6132 or 800-354-2657

REUNION PLANNING CHECKLIST
18-24 Months Ahead
  • Determine interest
  • Contact Experience Columbus for general information on Columbus and planning tools, such as a Tour Planner Guide and information on experiential tour options
  • Develop budget and bookkeeping system

12 Months Ahead
  • Contact Experience Columbus staff to determine how they can help you find options for hotel locations, restaurants/caterers and service providers for lanyards, t-shirts, printing and more
  • Begin to research potential hotels, restaurants, attractions and service providers
  • Set date/s

9 Months Ahead
  • Send "Save the Date" postcards or e-mails to include tentative plans, theme, approximate cost, memory book contributions and missing persons list
  • Reserve a block of hotel rooms

6 Months Ahead
  • Begin rough itinerary and schedule
  • Reserve restaurants, ballrooms, parks or other attractions
  • Reserve all service providers, such as entertainment, caterer, photographer and group transportation (tour bus)

5 Months Ahead
  • Choose menus

4 Months Ahead
  • Send formal invitations (ask about food allergies or preferences)
  • Submit personalized souvenir order (t-shirts, mugs, caps)
  • Reserve rental equipment: tents, chairs, porta toilets
  • Select decorations, signs, banners

2 Months Ahead
  • Finalize schedule with activities and meals
  • Write checklist for reunion day tasks
  • Order Visitors Guides, Visitors Maps, plastic bags and pens from Experience Columbus

2 Weeks Before
  • Reconfirm meeting, sleeping and eating accommodations
  • Pick up materials from Experience Columbus' office, 277 W. Nationwide Blvd., Ste. 125

After the Reunion
  • Reflect and evaluate -- note what worked, what didn't
  • Send thank you notes and pictures to participants
  • Send a thank you note to the hotel
  • Start planning your next reunion
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